Documentation of gynecology records is a very important process to facilitate continuity in patient care and for reimbursement purposes. Relevant facts, findings, and observations about an individual’s health history – all should be documented for future reference. Owing to the professional commitments of gynecologists, they may not be able to systematically process the records of each and every patient. If such a situation arises, then outsourcing your transcription requirements is a good idea. Understanding its importance in the healthcare sector, a number of medical transcription companies in the United States provide HIPAA compliant gynecology transcription services to all types and sizes of healthcare facilities.
Outsourcing Benefits
Outsourcing is gaining momentum for its benefits that include:
- Save money (most transcription companies deliver tailored solutions at 30 to 40% savings)
- Increase your patient base
- Improve your efficiency and profits
- Streamline your business process
- You will get more time to give quality care to your patients and build your practice.
The medical transcription services involve typing and arranging the medical details of every patient as per the format you have provided. A physician has to only dictate the case details of the patient and the experienced transcriptionists in these firms will produce the required document, based on your specifications. Everything from history and physical records, progress notes, emergency room reports, to discharge summaries – all will be transcribed accurately and in a timely manner.
Gynecology Transcription Ensuring HIPAA Compliance
Today, the demand for HIPAA compliant gynecology transcription services is increasing steadily. HIPAA (Health Insurance Portability and Accountability Act) addresses the security and privacy of health data. When it comes to medical care, patient information should be protected from public access. The outsourcing companies take every precautionary measure to ensure foolproof services. They usually train their entire workforce on HIPAA privacy, security, and confidentiality. It takes reasonable effort to implement and comply with HIPAA regulations, but the benefits are well worth the effort.
Utmost Security for Patient Health Information (PHI)
These companies provide utmost security for Patient Health Information (PHI). They implement strong encryption techniques to protect the data files stored on the server. Most companies follow 128-bit SSL Encryption Technology for complete security.
The other measures that these companies implement to protect the vital Patient Health Information are:
- Secure, password protected email and FTP sites
- Firewall protection
- Regular Windows updates
- Monthly back-ups of computer systems
- Security checks upon entering and leaving the premises
- Password protected computers
- Password-protected online file storage
- Password protected lockers
- Secure workstations
- Privacy regulations for staff managing the patients’ vital information
Any hard copies of notes and copies of patient information will be shredded on site. To obtain full service benefits, you need to select the right medical transcription company. Before assigning your gynecology transcription services, make sure that the provider ensures HIPAA compliance, state-of-the-art systems, skilled team of medical transcriptionists and quality assurance staff. In addition, try out the free trial option they offer, as this is a great means of ensuring their service quality.