HIPAA & Security

The personal information of patients, medical records, and the security of the information are critical elements for any healthcare organization. The Health Insurance Portability and Accountability Act (HIPAA) was designed and passed by the U.S. Congress with a view to safeguard patient identities, protect the rights of individuals and their health information through improved security standards.

HIPAA Medical Transcription Services

As a medical transcription company, MTS Transcription Services (MTS) knows the importance of maintaining confidentiality of all patient related records, and therefore we make every possible effort to help clients achieve HIPAA compliance within the timelines established by HIPAA regulations. In order to monitor all compliance activity with HIPAA, we have our HIPAA officers with relevant experience in the field. Along with ensuring compliance with existing guidelines, they always keep up to date with every change in the guidelines.

Our HIPAA-Compliant Workflow and Policies

No information leaves the transcription department
No home-based transcriptionist will beused
To use the computers and to start Windows, passwords are required
Firewalls and antivirus software on all computers are updated daily
Monthly back-ups of computer systems will be done and stored in a locked outbuilding on our property
All lockers used for storage are password protected
We follow a minimum of 128-bit encryption for all transferred files
Entire workforce is trained and monitored on HIPAA privacy, security, and confidentiality
Every employee is searched when entering and leaving the premises

At MTS, we also make sure that all necessary security policies, procedures and safeguards are in place well in advance. For detailed information on HIPAA compliance activities and security measures, please feel free to contact us on phone at 1-800-670-2809.